Call for Volunteers

Thank you for your interest in becoming a volunteer. Currently all positions are filled, and we have several people on our waitlist.

The location is the enchanting 12th century Rolduc Abbey Conference Center in Kerkrade in the southern part of the Netherlands. The site is close to several international airports, including those in Germany and Belgium, providing ease of international travel and sightseeing for those who wish to enjoy touring before and after the conference.

Volunteers attend the conference, which includes all video/audio recordings, for $200 (€180) by working about half the conference session hours (roughly 14 hours) with session preferences taken into account where possible. The application fee is $200 or (€180). This fee covers the conference attendance, all receptions, and the dream ball. Volunteers would arrange for their own travel as well as lodging and meals, CE fees and any separately priced special events they wish to attend.

The duties are consolidated into 4 categories: Registration/Info Desk, Room Monitor, Audio-Visual Support and Art Exhibition. There is a special arrangement for a few AV volunteers with Zoom and recording skills. Volunteers must apply for these positions online (see link below). Once you apply you will be sent a letter of acceptance if there is a position open. That letter will have a deadline in it by which you must register and pay the volunteer fee ($200 / €180) which is non-refundable after that deadline except in extreme circumstances (a $50 / €40 administrative fee will apply). The deadline is typically about 60 days after approval but is shortened as we get closer to conference time, with an ultimate deadline of 1 March when we must finish the volunteer schedule. Apply early, since acceptance is determined by a combination of application date and available positions. If positions fill, a waiting list will be maintained and those on that list will be offered a position if an accepted volunteer does not register or cancels.

You may address any volunteer related questions to Julie Sparrow ( or problems with the online or registration system to Alina Mansfield (